Frequently Asked Questions
What is the difference between a Venue Coordinator
and a Wedding Coordinator?
While both roles are essential, they serve different purposes. A Venue Coordinator is responsible for the venue itself—managing the staff, the space, and the facility logistics. As your Wedding Coordinator, our focus is entirely on you. We act as your personal advocate, managing your outside vendors, overseeing your unique design details, and ensuring your specific cultures and traditions are honored throughout the day. We are there to look out for your best interests from start to finish.
Where do you create your magic?
We call Baltimore, Maryland home, and we absolutely love it here! Over the years, we’ve built a wonderful network of the region’s best vendors who feel like family. While we’re local experts in the Maryland area, our suitcases are always packed—we love traveling to neighboring states (and beyond!) to tell your story wherever it takes us.
How many hours of service do you provide on my wedding day?
Every wedding is a unique journey, and we want to be there for the moments that matter most. We typically provide 9 hours of dedicated on-site coverage. This ensures we are present for everything from the setup and vendor arrivals to the final "grand finale" and breakdown, allowing you to simply embrace the joy of the celebration.
What are the requirements for the AFA team on the wedding day?
To keep our team energized and focused on your celebration, we kindly request that hot dinner meals be provided for each AFA team member during the reception. Additionally, please note that for liability reasons, AFA does not set up, handle, or pack any food or beverage items.
What should we have ready to discuss during our call?
Your Vision: Think about your "must-haves," any specific themes, or just the general "vibe" you want your guests to feel.
The Logistics: It’s helpful if you have a target wedding date (or a specific season), a preferred location or venue type, and an estimated guest count in mind.
Your Priorities: What matters most to you? Whether it’s a jaw-dropping design, an unforgettable guest experience, or simply a stress-free planning process, knowing your "North Star" helps us guide you better.
Your Questions: We are an open book! Come prepared with any curiosities you have about our packages or how we can tailor our signature resources to fit your specific needs.
Do we need to have a venue booked before we meet?
Not at all! While many couples come to us with a venue secured, we love being involved from the very beginning. If you are still searching for the perfect backdrop, we can discuss how our Grand Affair package can help you navigate the venue selection process.
We are planning a multi-cultural wedding. How do you handle specific traditions?
This is one of our favorite parts of the job! We have a deep passion for honoring different cultures and traditions. We take the time to learn the nuances of your specific customs to ensure they are respected, scheduled correctly, and given the spotlight they deserve.
How early should we book our coordinator?
While we can often jump in at any stage of the process, we recommend reaching out 9 to 12 months before your date for Full Planning, and at least 6 months out for Coordination. This ensures we have the best availability and can provide the most value throughout your journey.
Still have questions?
We're here to help!
While we try to cover the essentials here, we know that every wedding journey is unique and brings its own set of curiosities. Whether you have a specific tradition you want to honor or a logistical "what-if" on your mind, we would love to provide the answers you need.